Last modified by Xwiki VePa on 2024/02/07 07:37
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4 **Table of contents**
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16 = **How to open the provider settings** =
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18 (% style="color: rgb(23,43,77);" %)All providers are visible in BROWSE.PROVIDER. To edit a provider, you have to click on the gear wheel in the toolbar of the provider. This symbol is only visible to portal and provider admins. Now a new window called "(%%)**//Edit Provider//**(% style="color: rgb(23,43,77);" %)" opens with multiple tabs. Whenever you edit your provider be sure to click “(%%)**//Update//**(% style="color: rgb(23,43,77);" %)” to save the changes you made. By just clicking the “(%%)**//Close//**(% style="color: rgb(23,43,77);" %)” button your changes will not be saved.
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20 (% style="color: rgb(23,43,77);" %)[[image:attach:demo_provider settings.png]]
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28 = **Visibility of Provider** =
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30 (% style="color: rgb(23,43,77);" %)Your provider is by default only visible to users with access to it. But t(% style="letter-spacing: 0.0px;" %)he visibility of your resources can be altered in the tab “//**Options**//” of the resource settings. There is the possibility to tick "//visible in the provider list for people with no access//".
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32 (% style="letter-spacing: 0.0px;" %)[[image:attach:demo_options visibility in IRIS.png]]
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34 (% style="letter-spacing: 0.0px;" %)If this option is enabled, the provider will be visible in BROWSE.PROVIDER when "//**Public**//" is chosen to everyone with access to the affiliated organization. Every provider which is set to pubic is marked by the round grey symbol in the toolbar.
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36 (% style="letter-spacing: 0.0px;" %)[[image:attach:demo_show all public providers.png]]
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44 = **Access of Provider** =
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46 Usually people with access to your provider will see all resources of the provider (if the settings not changed to invisible, read more [[here>>doc:openirisIO.Open IRIS.Open IRIS Documentation.Admin guide.Visibility and Access for Resources.WebHome]]).
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48 == **Direct access** ==
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50 (% style="color: rgb(23,43,77);" %)The direct access of individual users can be granted in the “(%%)**//Access//**(% style="color: rgb(23,43,77);" %)” tab of the provider settings by a provider or a portal admin. By clicking on the “(%%)**//Add user…//**(% style="color: rgb(23,43,77);" %)” drop-down and either choose one of the proposed users or enter the email address of the user, that should be added. After selecting one, click on the “(%%)**//OK//**(% style="color: rgb(23,43,77);" %)” button.
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52 (% style="color: rgb(23,43,77);" %)[[image:attach:demo_add user to provider.png]]
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54 (% style="color: rgb(23,43,77);" %)There are also options to add new users, search for users from non-affiliated organizations and to bulk import users. This allows you to grant access to users who do not have an OpenIRIS account.
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56 [[image:attach:demo_new user to provider_full.PNG]][[image:attach:demo_bulk import user to provider_full.PNG]]
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58 (% style="color: rgb(23,43,77);" %)You can grant access to whole groups, departments, organizations, projects and communities in the same way.
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60 == **Access request** ==
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62 Public provider can be seen by users without access (as described above in "**Visibility of Provider**"). They have a button "Request access" in the toolbar where an access request to the provider can be submitted. (% style="color: rgb(23,43,77);" %)This enables users which do not have access to this provider to send you a request to access your provider. (% style="color: rgb(23, 43, 77); color: rgb(0, 0, 0)" %)After a request was submitted  t(% style="color: rgb(0,0,0);" %)h(%%)e admin will get informed automatically by email. The request can be answered in the mail directly, in the "Access" tab of the provider settings or in the ADMIN.INBOX. When the request gets accepted the user will be informed automatically by email.
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64 (% style="color: rgb(165, 173, 186); color: rgb(23, 43, 77)" %)More detailed information on how to answer access requests can be found [[here>>doc:openirisIO.Open IRIS.Open IRIS Documentation.Admin guide.Visibility and Access for Resources.WebHome||anchor="Accessrequest"]].
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66 == **Edit Access** ==
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68 After access is granted the status can still be changed in the "Access" tab of the provider settings or the ADMIN.INBOX. In the "Access" tab the open lock symbolizes that the user has access to the provider. By clicking on the symbol it changes to a closed lock and the access of the user gets disabled. The user remains in the list and the access can be re-enabled by clicking again on the closed lock. The x symbol removes the user permanently from having access to the provider. The user will no longer appear in this list. However, the user can (if this option is enabled) still send an access request to this resource in the future. In the ADMIN.INBOX you can edit the access by clicking on the gear wheel next to the request you want to edit. Now multiple self-explanatory choices are available.
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70 == **Outside Access** ==
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72 It is possible to enable an access request for your provider on the external provider list which is visible for everybody. This way people with no access to Open IRIS can send you an access request. To enable this feature you need to open the "//**Options**//" tab of the provider settings. You need to tick "//Visible in the provider list for people with no access//" (explained above in "**Visibility of Provider**") ans "//enable external access request//". It is important, that both buttons are ticked. The latter one enables the "Request access" button on the external provider page. After clicking on it a new window will open asking for the first name, last name, email address and a comment of the requester. If the email address does not matches a user with access to the provider then the user gets registered in IRIS.
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74 [[image:attach:demo_enable ouside access to provider.png]][[image:attach:demo_ouside access to provider.png]][[image:attach:demo_request ouside access to provider.png]]
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