Owners, organizations and collections

This documents the old logic. The new logic is documented in Finnish here: General/Yleistä

Records in Kotka can contain, or be linked to another records containing data about

• owner-organization (name, abbreviation, address)
• organization (name, abbreviation, address)
• collection (name, abbreviation, hierarchy)

This page describes how/where these fields are used.

Labels (botanic)

• Collection name of the direct collection the specimen belongs to
• Collection abbreviation of the direct collection the specimen belongs to
• Organization: Record owner organization level 2 name. (NOT IMPLEMENTED YET, UNATTAINABLE FOR EXTERNAL USERS)

Transaction (Loan) sheets

• Organization abbreviation of the record owner organization, if available (instead of user-selected abbreviation)
• From-address: Record owner organization level 1-4 names and address
• To-address: Correspondent organization level 1-4 name and address

Reasoning: Specimen collection abbreviations cannot be used, because single transaction may contain specimens from different collections.

Specimen view page

• Owner: Record owner organization level 1-4 name.
• Citation recommendation: level 1-2 name.