Skip to Content

3. Just before the event

Last modified by tauriain@helsinki_fi on 2024/01/16 08:06


  • Set aside half an hour or an hour to prepare. Test the functionality of the technology of the space you have booked in advance, especially the mics.
  • Microphones and speakers off all but the presentation machine.
  • Cell phones for the silent.
  • Materials pre-opened for the performer (s).
  • Close Outlook, Teams, and similar programs on the presenter so that nothing extra is accidentally displayed in the screen layout.
  • Make sure the right person is in the Host role and add Co-Host privileges to those who may need them.


    A minute schedule or even an event script makes it easy to organize your event:

image2020-5-26_10-45-18.png


https://www.copernicus-alliance.org/images/Downloads/CA_Guidelines_for_Virtual_Conferencing_web.pdf


Time

What’s happening

Screen

Who

10:50

(10 min)

Digital doors open. Chat is open

Looping video with instructions

N/A

11:00
(1 min)

Session starts:

·        xx welcomes & introduces the keynote speaker

Presenter cameras + Slides

xx

11:01

(2 mins)

·        yy welcomes all to conference

·        yy camera and mic off

Presenter cameras + Slides


yy

11:03

(2 mins)

·        xx covers session agenda and housekeeping (chat vs Q&A, etc.)

·        xx introduces xy

·        xy camera on and xx camera off

Presenter cameras + Slides


xx

11:05
(15 min)

Keynote opening address

Presenter cameras + slides

xy