ORGANISING ONLINE CONFERENCES

Last modified by Xwiki VePa on 2025/01/08 07:07

The ORGANISING ONLINE CONFERENCES manual contains the following sections:

‘Planning events and event structure’ will direct your attention to questions you must be able to answer at the planning stage.
‘Preliminary measures for events’ lists the actions organisers must take well in advance of the event.
‘Just before the event’ helps organisers prepare on the event day.
‘During the event’ sums up the matters to be taken into consideration during events.
‘After the event’ lists the measures to be taken by organisers after the event.
'Videos for conferences' has links to videos introducing e.g. the University and City of Helsinki.

Contributions to the manual were made by the IT Centre and Educational Technology Services in collaboration with the Conference and Event services.

We are looking forward to receiving comments on the content and structure of the manual as well as good practices from our readers!

ADVANTAGES OF ONLINE CONFERENCING

Saving travel emissions
Saving energy and waste (fuel, electricity, materials, food)
Saving individual energy (no booking, no traveling, no changes of time zones)
Saving time
Reduction of costs for organizers(no rooms, no catering, no travels, less staff required)
Reduction of costs for participants(no traveling, no hotel, no fee)
Flexibility to attend single sessions or the whole conference
Possibility of combining with daily routines of work and social life
Inclusive (people from all around the world can participate regardless of their origin, physical condition, family situation, financial and political situation, etc.)
Easy recording of sessions
Easy to enrich the program with additional tools (pre-recorded videos, surveys, etc.)

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