General information

Offices

Your office is supplied with a desk, a chair, shelving, a telephone, and in most cases also a computer with internet access. Offices are for 1-6 persons and they are located in the Exactum building.

Smoking inside of the building is forbidden. For smoking you have to go outside, standing at least 5 meters from the front doors to prevent the smoke from getting inside the building.

Keys

Your office key can be picked up from the information desk in the first floor when you arrive. If you have any problem with the key, contact Hannu Honkasalo.

House rules

1. Keep your door locked when you are away from the office.
2. Pets are not allowed in the rooms.
3. Turn off your office lights if you are away from the office.
4. Office hours are 8.00-15.45.
5. There is no smoking allowed inside the building.
6. Remember to recycle!
7. You are responsible for your own keys. Keep them always with you. If you lose your keys, contact immediately Hannu Honkasalo or the information desk on the first floor.
8. You are responsible for your visitor's actions if you bring visitors to the building outside the opening hours.
9. Working in comfortable circumstances is pleasant to everybody!

Copying, faxes, printers and using the phones

Copying

Copying machines are located in the rooms B413, C326 and C334. Copying machines work with copying cards which you´ll get from Satu-Maija Meldo. You can buy copying cards for your own use from the Science Library in Physicum.

Fax

The fax machine is located in the room C334. Help can be asked from Satu-Maija Meldo.

Printers

Printers for all users are located in rooms C334, D315 and B413. There is also a colour printer in the room D315. If you have any problems, contact Martti Nikunen or call 55555 (helpdesk).

Using the phones

In order to make phone calls inside the university you need to use only the last 5 digits of the phone numbers. This is the so-called short access. In order to make an outside call you must first dial 0 and after that the number with the area code(s).

Supplies

Supplies such as pens, notebooks, folders etc. are available at the storeroom D344. Your office key works for the door. Remember to mark on the list the both date and what you have taken. If something is missing, contact Satu-Maija Meldo.

Visitor and personnel cards

You can get a visitor or a personnel card with Satu-Maija Meldo´s assistance. With both the visitor and the personnel cards you receive discounts, e.g. from lunch in Unicafe restaurants. The personnel card takes 1-3 weeks to process. The visitor card is possible to obtain immediately and it is meant for short term visitors.

Post and posting services

Mail room

The mail room is located in the room C334, where there is also a copying machine, fax and mail pigeonholes. Note that your mail slot is below your name.

Mailing information

All mail needs an exact address of the receiver and an exact address of the sender. For local mail please remember to remove all the old mailing information from envelopes.

Outgoing mail is divided into 4 different categories: Paid 1, Paid 2, Special and Local

Outgoing mailboxes are in the mail room behind the door. Note that there are separate boxes for outside university and inside university mails.

Outside university = ulkoposti
Inside university = sisäposti

Paid 1st class - Priority
There are prepaid first class envelopes in the mail room. In these envelopes you can send mail also abroad. Note that the prepaid envelopes are weight limited, not to exceed 500 gr! The prepaid envelopes are not to be used in the local mail (inside the university).

Paid 2nd class - Economy
This is the same as Paid 1, but delivery time is a couple of days longer and they cost less.

Special
This category includes all other mail: registered letters, packets, express and mass mails. For these mails you´ll get help of Satu-Maija Meldo.

Local
This category means only the post inside the University.

Miscellaneous

Kitchens

There are kitchens in the third (D-wing) and fourth floors (between A- and B-wings.

For coffee and tea we have self-service machines in the kitchens, which can be used to make coffee and tea at any time. Remember to turn off the coffee machine and the water warmer and wash your own dishes. And remember to recycle!